General Terms and Conditions of Sale
Hôtel Belloy Saint-Germain
- General Terms and Conditions
- Amendment of the General Terms and Conditions
- General Terms and Conditions and use of our website
- Use of the website
- Online bookings and third-party websites
- Payment terms and the credit card payment process
- Cancellations and no shows
- Bookings made through other channels
- Hotel Belloy Saint-Germain’s relocation policy
- Changes to the booking at the request of the Guest
- Identification, security deposits for damages and extras - Payment card pre-authorization
- Check-in and check-out requirements - Key return
- Facilities and services included in the price
- Liability for damage to or loss of Guest property
- Liability for damage to or loss of property belonging to Hotel Belloy Saint-Germain
- Use of Hotel Belloy Saint-Germain and quiet enjoyment of the premises for all visitors
- No-smoking and no-candle policy
- Access to the rooms by Management
- Child Policy
1. General Terms and Conditions
These terms and conditions apply to all reservations, bookings and any agreements for accommodation whatsoever entered into by ‘the Guest’ and Hotel Belloy Saint-Germain. A contract exists between the Guest and Hotel Belloy Saint-Germain once a booking has been accepted by Hotel Belloy Saint-Germain by making a booking, the Guest indicates his/her acceptance of these General Terms and Conditions.
2. Amendment of the General Terms and Conditions
These General Terms and Conditions may be amended at any time and without notice. Before making a booking, we recommend consulting the most recent version on our website.
3. General Terms and Conditions and use of our website
The use of our website is subject to the Terms and Conditions explained below. By using this website, the Customer acknowledges that he/she is legally bounded by these General Terms and Conditions.
All discounted rates advertised are limited offers, subject to availability, and may be subject to a minimum number of nights.
While every effort has been made to ensure the accuracy of the information presented, Hotel Belloy Saint-Germain assumes no responsibility for any errors or omissions and reserves the right to make changes to the information and descriptions of the accommodations listed and its products.
4. Use of the website
The website can only be used by people over the age of 18, who are of legal age to enter into binding contracts.
5. Online bookings and third-party websites
Please note that different General Terms and Conditions as well as cancellation policies apply to online reservations made through Booking Agents and other affiliated sites depending on the city, accommodation and rate type selected.
Please take the time to carefully read the room rate information that is available before you make your online reservation.
6. Payment terms and the credit card payment process
With the exception of the "Non-refundable" rate, the Customer will be required to pay the balance in full upon departure or arrival using a nominative credit/debit card. They will also have to comply with verification using the latest technology that uses a chip and PIN code.
Upon arrival, the Client will also be required to pay a deposit, either by pre-authorization on their card or by cash payment (see paragraph below on deposits).
The customer opting for our "Non-refundable" rate benefits from our best available prices at the time of booking. Full payment is required at the time of booking and is definitely non-refundable.
As a security measure, our "Non-refundable" customer and those who have made their reservation through a third party and have paid in full for their stay will also be required to validate a pre-authorization of payment on their credit/debit card and provide a valid form of identification upon arrival.
Hotel Belloy Saint-Germain accepts all major credit and debit cards.
Hotel Belloy Saint-Germain does not accept checks.
The Hotel Belloy Saint-Germain reserves the right to validate a prior authorization of payment on the credit cards used as guarantee for the reservations corresponding to the amount of the first night of the stay before the arrival. Hotel Belloy Saint-Germain reserves the right to cancel reservations associated with refused or invalid credit cards.
Credit/debit card transactions will be charged at the local exchange rate; Hotel Belloy Saint-Germain is not responsible for any additional charges that may be applied.
7. Cancellations and no shows
Cancellation of a reservation will only be effective from the date of receipt.
Cancellation conditions are specific to each type of fare and are detailed during the reservation process.
Cancellation must be done by e-mail. A cancellation confirmation will be sent to you. If you do not receive a cancellation confirmation, it is quite possible that we did not receive your cancellation. It is the client's responsibility to ensure that their cancellation request has been received.
Cancellations must be received by noon (local time) one day prior to the scheduled arrival date for all reservations made through a third party partner. Cancellations of reservations made directly on the hotel website are subject to the conditions stated in the reservation. It is important that you retain the cancellation number sent to you.
If the Client does not show up or attempts to cancel within 24 hours of the scheduled arrival, he/she is considered to be in the "No Show" category and will be charged the full non-refundable amount.
Cancellations are not permitted for the "Non-Refundable" rate, as long as the full amount and any extras have been charged at the time of booking. If you cancel for any reason, or attempt to change your reservation, or do not show up on the day of arrival, your payment is non-refundable.
The Client agrees that the above cancellation fee is a fair and true estimate of the loss that Hotel Belloy Saint-Germain should incur for the cancellation of a reservation.
8. Bookings made through other channels
Bookings can be made through other sources, for instance online travel agents, tour operators or other websites that apply different cancellation policies. Please consult your booking confirmation for more information.
9. Hotel Belloy Saint-Germain’s relocation policy
While every reasonable effort has been made by Hotel Belloy Saint-Germain to ensure that reservations made under this agreement are able to be honored, we reserve the right to relocate any reservation to accommodation of similar size and standard in the locality. The Client acknowledges that Hotel Belloy Saint-Germain accepts no responsibility for any loss or damage suffered by or caused to the Client following the relocation.
10. Changes to the booking at the request of the Guest
If the Client wishes to change their reservation (for example, change the dates of stay or the accommodation requested), Hotel Belloy Saint-Germain cannot guarantee that they will be able to do so and accepts no responsibility for any losses, damages or additional expenses that may arise in such circumstances.
While changes are not permitted for the Non-Refundable rate, they are permitted for Flexible Reservations (subject to availability) if the request is made no later than 24 hours prior to the scheduled arrival. Additional charges may apply if the accommodation rate for the new nights differs from the previous reservation. All requests for changes must be made in writing.
11. Identification, security deposits for damages and extras - Payment card pre-authorization
You will be asked to provide photo identification upon arrival.
The bedrooms can only accommodate the maximum number of guests indicated in the description, and in accordance with the legislation concerning establishments receiving the public. No additional visitors are allowed. Upon arrival, the guest must provide the hotel with the names of all guests staying with him/her. Unfortunately, the names of any additional visitors cannot be added once the check-in has been completed.
Hotel Belloy Saint-Germain reserves the right to charge a deposit upon arrival.
A guarantee of 50€ is requested per night and per occupied room in addition to the payment of the stay.
Only one payment can be taken, and only the responsible person will assume responsibility for the conduct of the other occupants.
The payment will be used to cover incidental items including, but not limited to, breakage, damage to residence property, cleaning charges due to the room being left in an unacceptably clean condition, and violations of rules such as smoking in the rooms or disturbing other visitors enjoying the hotel. The deposit may also be used by the management team in the event of additional visitors not authorized to use the hotel and its facilities.
At the end of the stay without incident the pre-authorization will be released according to the policy applied by your bank. As a general rule, it takes between 3 and 10 working days, however for some banks this period is extended.
The Client should note however that with the prior authorization system, there is no money transfer at the moment, but it will affect the available balance and the spending threshold authorized with the card, as long as the prior authorization is in progress. Hotel Belloy Saint-Germain is not responsible for delays related to the release of pre-authorization by the credit card companies.
In the event of disturbances to other guests, or damage to the hotel, the cost to the Hotel Belloy Saint-Germain will be deducted from the deposit paid, and only the remaining balance will be returned to the Client.
If this cost exceeds the amount of the bond, the Client agrees to compensate Hotel Belloy Saint-Germain for any damages, additional cleaning costs or other expenses and agrees to pay all costs of recovery including all legal fees, and other expenses.
The Client hereby gives his consent to Hotel Belloy Saint-Germain to charge to the Client's credit card all reasonable expenses incurred that are not covered by the Deposit.
12. Check-in and check-out requirements - Key return
The Client must comply with the rules imposed by Hotel Belloy Saint-Germain at the time of arrival and departure. Unless otherwise agreed in advance, rooms are generally available from 3 p.m. on the day of arrival. In the case of online check-in, the hotel reserves the right to check the identity documents of each occupant. When paying online, the guest will be required to carry the credit card used in his/her name. The credit card used for payment will be requested by the hotel upon arrival. In the event of a dispute, the hotel reserves the right to request an alternative method of payment or to cancel the reservation.
To guarantee early arrival (before 12:00 noon) it is necessary to pre-register the room from the previous night. In the event of a no-show in such circumstances, then a fee equivalent to two nights will be charged.
Unless otherwise agreed, all rooms must be vacated and keys returned by 12:00 noon on the day of departure. By prior arrangement, late checkouts can be arranged for the day of departure. Late departures will incur additional charges. An additional night's accommodation will be charged for all departures after 3pm.
If the Customer does not show up for his or her departure formalities before 3:00 p.m. on the scheduled departure date and without prior authorization, Hotel Belloy Saint-Germain reserves the right to remove the Customer's personal belongings from the room and declines all responsibility for any loss or damage of these belongings.
13. Facilities and services included in the price
All rooms are fully furnished and equipped with appliances such as television, minibar, coffee machine, kettle...
Meals and drinks are not included in our product offer unless mentioned in your reservation.
No objects/appliances may be removed from the room. The list and rates of the objects and services are available at the hotel reception.
All advertised prices include bed linen, towels, access to cable TV and Wifi Internet. The private use of Wifi is subject to French legislation, security and IP address recognition. The user is responsible for the actions committed from his access, even if they were made by a third party.
The advertised price includes the standard hotel service and VAT at the current rate. The tourist tax not included and applicable to all persons 18 years and older, will be collected by the hotel and indicated on the customer's invoice.
14. Liability for damage to or loss of Guest property
Unless the negligence of Hotel Belloy Saint-Germain is established by an independent body or a court of law, Hotel Belloy Saint-Germain will not be held responsible for any injury to any person, loss or damage to the property of any Customer or person staying or visiting the rooms and or its facilities in general.
The Hotel Belloy Saint-Germain does not provide insurance for personal effects. Room safe are provided by the hotel and the Client can use them to keep their personal belongings at their own risk. Hotel Belloy Saint-Germain accepts no responsibility for loss or theft.
We strongly recommend that the Client take out travel and car insurance to protect against such losses.
15. Liability for damage to or loss of property belonging to the hotel
It is the Client's responsibility to take reasonable care of the room and its contents during their stay at the Hotel Belloy Saint-Germain.
The room and all equipment, utensils, furniture, etc. must be left clean and tidy at the end of your stay, otherwise charges may be made.
We remind the Client to lock the rooms and close all doors and windows when you leave.
Except in the case of normal wear and tear, you are responsible for any damage to the room or its contents during your stay, which has occurred due to negligence, willful misconduct or irresponsible behavior on your part or the part of the persons occupying the room or their guests. Any damage must be reported immediately to the Management.
16. Use of Hotel Belloy Saint-Germain and quiet enjoyment of the premises for all visitors
The Client shall not do anything in the accommodation that would violate the Law.
The Client must not create any nuisance to other clients or staff members.
The Hotel Belloy Saint-Germain authorizes the use of its residential complexes only for personal, appropriate and lawful use.
Hotel Belloy Saint-Germain expressly forbids access to its residential complexes to persons other than those listed on the official reservation document.
Hotel Belloy Saint-Germain and the Client agree that no right of occupancy arises from the use of the residence.
The Client is not allowed to re-let/sub-let the room to a third party.
Hotel Belloy Saint-Germain reserves the right to refuse entry to the hotel and accommodation to a Client if, upon arrival, the Management reasonably believes that the person is under the influence of alcohol or drugs, that the person is not dressed properly or is behaving in a threatening, abusive or otherwise unacceptable manner.
The Hotel Belloy Saint-Germain applies a strict anti-party policy. Do not exceed the maximum number of people per room and sound levels must not cause a disturbance to other visitors. Additional charges will be levied on a Client's account if it is proven that a party has taken place.
Maximum room occupancy is shown on your reservation confirmation.
The Client must comply with all reasonable rules and procedures in effect within the hotel, including but not limited to health and safety procedures and requirements, and registration requirements.
If during a stay, Hotel Belloy Saint-Germain receives serious complaints about the Client or the Client behaves in a manner detrimental to the enjoyment of other clients or their guests or the Client is in violation of the Terms and Conditions, then Hotel Belloy Saint-Germain reserves the right to terminate the Client's stay without notice and without any obligation to refund any monies.
17. No-smoking and no-candle policy
All the rooms of the Hotel Belloy Saint-Germain are by right Non-Smoking. A fee of 350 € per stay will be charged if you smoke in the room.
The use of candles or open flames in the room is strictly forbidden.
Any act against the detection and security systems is liable to prosecution.
18. Access to the rooms by Management
The Management team and its authorized staff members may enter the rooms at any time to inspect them and carry out repairs or maintenance work.
The Hotel Belloy Saint-Germain guarantees to make every reasonable effort to ensure that the accommodation chosen by the Customer is correctly fitted out and of good quality.
In the event of dissatisfaction, the Customer must immediately inform Hotel Belloy Saint-Germain of any complaint, no later than 12 hours after arrival. If the Hotel Belloy Saint-Germain does not comply with its guarantee and does not have the capacity to correct the problem, the Hotel Belloy Saint-Germain will choose at its discretion to provide a replacement room (according to availability) or a partial refund of the price paid.
The responsibility of the Hotel Belloy Saint-Germain will not exceed in any case the amount paid for the rental period.
20. Child policy
Children under 3 years of age are accommodated free of charge in rooms where a baby bed is available.
Small pets are allowed in the rooms for an additional fee of 15 euros per night.
Guide dogs are allowed in the establishment.